The Executive Assistant should be effective in planning, prioritizing and executing tasks in a timely manner whilst exhibiting skills in building and maintaining strong relationships both internally and externally.

The Job

• Maintain the calendar of Group Chief Marketing Officer efficiently and organising and scheduling meetings & forums.
• Responsible to take meeting minutes and follow up on action points to ensure key deliverables are tracked and delivered upon agreed timelines.
• Coordinate overseas travel requirement for GCMO and staff members within the portfolio.
• Responsible for handling of customer queries escalated to GCMO and ensure timely resolution.
• Act as key contact point for GCMO portfolio for all correspondence and communication for external/ internal stakeholders.
• Effective management of allocated budgets and expenditure under GCMO portfolio.
• Monitoring program/project plans and deliverables, provide direction and support to project team, and ensure timely delivery of action items and escalations.
• Act as internal liaison and compile Work in Progress (WIP) reports to assist in prioritizing on-going projects and constant follow up on the progress.
• Timely update of quarterly OTIF (On Time in Full) reporting.
• Responsible to maintain employee engagement calendar for Group Marketing and ensuring all activities are calendarized and planned throughout the year.

The Person

• Excellent communication skills
• 2 – 3 years related experience
• Possess relevant professional qualifications. Diploma in Secretarial will be an added advantage
• Language proficiency and writing/presentation skills
• Organizing and coordination skills